Job Description

Position: Executive Administrative Assistant

Seeking a proactive and detail-oriented Executive Assistant to support multiple teams on a fast-paced trading floor. The role includes calendar and travel management, client coordination, expense reporting, and general administrative duties.

Key Responsibilities:

• Manage phones, calendars, and meetings
• Coordinate travel and prepare detailed itineraries
• Handle expense reports, client events, and presentation materials
• Provide backup support to colleagues as needed
• Liaise with internal departments and manage office logistics

Qualifications:

• College degree or relevant corporate experience preferred
• Strong organizational, communication, and multitasking skills
• Proficient in Microsoft Outlook, Excel, PowerPoint
• Prior experience in trading floor or financial services is a plus

***Pay rate- $35-$37/hour

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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